A concept built for Shore to Slope by Cilantric · not your live system · sample data, yours to keep
Jeff Struewing · VP OperationsJS

One screen · Buildium + Guesty + bank feeds · 2,400 units

Owner statements, board packages, and every reconciliation exception — reconciled in one place.

35 years, 67 properties, ~2,400 units, ~15 people — and two ledgers that don't talk: Buildium for condo & rental, Guesty for STR, plus the bank. Today three people re-key and roll that up by hand every month-end. Here's what a live reconciliation layer could look like sitting on top of both stacks — not replacing them — surfacing the exceptions that matter and leaving a timestamped audit trail on every fiduciary dollar. Sample data below.

61
Owner statements reconciled & ready
4
Board packages pending review
7
Reconciliation exceptions to clear
2,394
of 2,400 units matched to source

Reconciliation exceptions

Buildium ⇄ Guesty ⇄ bank · sorted by $ impact
Property / ownerSource pairVarianceStatus
Cranberry Village Condo CorpSSCC-0142 · trust acct •4471 Bank ↔ Buildium −$3,880.00 Unmatched deposit
Blue Shores Owner — R. WhitakerSTR + long-term, split ledger Guesty ↔ Buildium −$2,145.60 Double-counted payout
Wyldewood EstatesSSCC-0088 · mgmt fee Buildium ↔ Bank +$918.24 Fee not swept
Silver Glen PreserveGuesty cleaning pass-through Guesty ↔ Bank +$612.00 Vendor bill unmatched
Living Water Resort — Unit 214STR owner remittance Guesty ↔ Buildium +$284.50 Rounding / fee split
Georgian Meadows Condo CorpSSCC-0031 · reserve fund Bank ↔ Buildium $0.00 Matched
Mountain Springs EstateSSCC-0119 · owner statement Buildium ↔ Bank $0.00 Matched

Needs a human

auto-flagged
!
Unmatched trust deposit — Cranberry Village
$3,880 hit the trust account with no matching Buildium receipt. Fiduciary funds — flagged for sign-off before the owner statement locks.
!
Split-ledger owner double-count
R. Whitaker's payout landed in both Guesty and Buildium. One screen catches what two logins hide.
▲
4 board packages awaiting review
Statements assembled; PM sign-off is the only step left before AGM distribution.
✓
Month-end roll-up ready
61 of 67 portfolios reconciled and statement-ready. Est. 22 hrs of manual re-keying skipped.

Trust reconciliation

this cycle
Units auto-matched to source99.7%
Dollar value cleared vs. flagged$9.9k open

Every match, override, and sign-off is timestamped and attributed — a clean audit trail on regulated owner and reserve funds, on file if a board or auditor ever asks.

Audit trail

last actions
09:14
A. Bloomfield cleared vendor bill match · Silver Glen
08:52
System auto-matched 2,394 units across 3 sources
08:40
S. Shears escalated Cranberry deposit to owner sign-off
08:31
System pulled bank feed •4471 & reconciled trust
Why this exists: the bottleneck isn't your team's skill, it's the hours lost re-keying between two stacks that were never built to talk. This layer sits on top of Buildium and Guesty — it replaces neither — and turns month-end into one screen: statements reconciled, exceptions surfaced, board packages queued, and a timestamped trail on every fiduciary dollar. It doesn't shrink the team; it hands the 3 accounting people back the hours they spend chasing variances, so 2,400 units feel like 1,000. Sample data shown — a real build wires to your actual Buildium, Guesty, and bank feeds.